Board meeting January 29, 2020

Overview of 2019 financials

You may recall that we committed to a growth-oriented approach to boost revenues in our 2019 budget.  We created a budget in which we expected to spend about $35,000 more than our projected revenue from all sources (our plan was to address this shortfall by using surpluses from prior years).   We are thrilled upon an initial review of our year end financials (they have not yet been presented to our Finance Committee) that our revenues actually exceeded our expenses. We had an outstanding December as year- end campaign and Christmas Eve service both exceeded our goals, while staff vacancies resulted in lower expenses.   We thank you for your generous support throughout the year. 

We are continuing to track attendance and offerings: we will continue to focus on trying to get more individuals to commit to automating their offering via a regular credit card or bank account deduction.  People who do this are known as “sustainers” and truly offer our church the stability to plan and strategize based on meaningful revenue projections.   

Creation of the “Engagement Committee”, replacing the “Fund Development Committee”

Bentley Springer and Lisa Chinnery have continued to update the Board as they develop and fine-tune their proposal to identify improved methods to engage our congregation, the broader community, and our social justice allies and collaborators.  They are developing a Statement of Purpose, timelines, and Key Performance Indicators – tentatively focused on attendance, volunteer hours, and financial support.

Their goal is examining how we can improve our congregational communications, engagement, recognition and commitment to sharing our gifts of time, talents and financial resources.  

Senior Pastor Report

We are in the interview stage of our search for the Pastor of Programs and Pastoral Care.  Program expansion is limited until this position is filled.  In the meantime, the Young Adults at MCC Toronto (YAMs) is meeting monthly, another Membership class will be held Feb. 9, and book and Bible studies are planned.  Our beloved, aged building is in an almost continuous state of repairs: the church steeple was repaired but we are working with contractors regarding some leaks.  There has been flooding in the old Sunday school room in the basement and Mark is working on flood mitigation plan.  We are pleased that we have had new carpeting installed in our collaborative workspace on the second floor. 

New pew pocket materials are being printed.  We are also looking to redevelop our website by early summer.

Jeff has been building bridges on a number of fronts: a letter to Bardish Chagger, Minister of Diversity, Inclusion and Youth, engaging in quiet conversations  with several Conservative party members about being more LGBTQ2+ positive, continuing partnership with the Centre for Israeli Jewish Affairs, co-signing an online hate Op Ed letter to David Lametti, Minister of Justice, and serving on the Board of CANFAR ( Canadian Foundation for AIDS Research).

Contact us

Remember that your Board represents and is responsible to you, the congregation.   If you have questions or concerns you can contact us via a confidential email at  bofd@mcctoronto.com

Lori Boyce,
Chair, Governance Committee

Co-Vice Moderator of the Board

Board meeting November 13, 2019

Overview of 2019 financials

In our 2018 budgeting exercise for 2019, the Board committed to a growth-oriented approach to boost revenues.  We created a budget in which we expected to spend about $35,000 more than our projected revenue from all sources.  Our plan was to address this shortfall by using our reserves.   We are now into our usual year end revenue crush as we heavily depend on two major sources of funds: our year- end appeal and Christmas Eve at Roy Thomson Hall (note: new 9PM start time).  

We are continuing to track attendance and offerings: we will continue to focus on trying to get more individuals to commit to automating their offering via a regular credit card or bank account deduction.  People who do this are known as “sustainers” and truly offer our church the stability to plan and strategize based on meaningful revenue projections.  

2020 Budget has been approved

We thanked Jeff, Samuel, the Finance Committee and all those who contributed to the development of our 2020 budget.   We believe that 2020 will be an important year for us as we attempt to provide more focus on congregational support, communication and engagement.  We are again budgeting a revenue shortfall while simultaneously seeking to grow revenue and manage expenses.

Fund Development Committee’s mandate to be reviewed

We are excited to begin the process of exploring the optimal utilization of this Board committee (that also has congregational representation) and perhaps changing its name to the Engagement Development Committee to acknowledge its expanded role in fostering involvement in MCC Toronto in various ways including funding.  We are examining how we can improve our congregational communications, engagement, recognition and commitment to sharing our gifts of time, talents and financial resources.  Bentley Springer and Lisa Chinnery presented their proposal to shift focus to identifying improved methods to engage our congregation, the broader community, and our social justice allies and collaborators.

 We understand that most of us on the Board had a similar early journey: from lacking awareness of MCC Toronto, to discovering MCC Toronto but perhaps being leery of  attending our first service or event, to our first visit, to becoming a regular attendee, and then, as we personally observed and experienced the transformative powers of the church, committing our time to volunteer on some basis and/or giving financially – and eventually recognizing MCC Toronto as our spiritual home and committing our time, talents and gifts to MCC Toronto and becoming an advocate for our MCC Toronto in our community and in our world.   How can we help others on their journey?

We know that we need to engage the congregation in order to truly live our Mission – to build bridges with a vibrant spirituality that transforms lives and transforms the world.  We will need to continue to improve our communications, transparency and build on our commitments to inclusiveness and diversity.  We are looking forward to their next report!

Rainbow Faith and Freedom (RFF) collaboration

We reviewed and supported an amended Memorandum of Understanding with RFF to a relationship that will be of mutual benefit to both organizations as we both work toward reducing religious based homophobia and building a more inclusive world for LGBT + individuals.

November 3 Congregational Conversation (formerly known as a “Town Hall”)

Jeff provided a staffing update, outlining the impact of phasing out the Executive Director role.  He also advised we get a significant benefit from a City of Toronto program that provides funding for four part time staff for one year which provides a win-win: practical experience for the participants while we benefit from their expertise, skills and enthusiasm as they provide support our paid staff.  Finally, we have posted for a Manager of Programs and Pastor Care position – full details are on our website.

An update was provided by Andrew Fleming, Janet Bridget Fitzsimmons, and Jeff regarding the MCC General Conference.   The denomination came together and selected Rev Elder Cecilia Eggleston as our new Moderator.  If you want a quick flavour of our new leader, check out this brief YOUTUBE video posted recently in recognition of World AIDS day.  https://www.youtube.com/watch?v=FEGTmaaXp5I

We proceeded to break into groups to reflect why MCC Toronto is our spiritual home, why we keep coming back, and what we must cherish about our church.  We also chatted about if we recommend MCC Toronto to our friends, and if not, why not.  We pondered what we do well and what we can improve on.

Finally, we dreamed a bit, about our dreams for MCC Toronto and how we can communicate more effectively.

While there was strong validation for what we have done and our current direction, we were reminded we cannot grow complacent.   We are still not fully accessible (ie: choir loft and pulpit are not a mobility-friendly spaces).  Many of us are uncomfortable with the idea of talking about our faith and church with non MCC’ers – we are hesitant due to the bad rap religion, church and proselytizing have received.  We talked about inviting folks to concert, events and programs at the church as a door opener.

We look forward to future Congregational Conversations as we pause to listen, engage and dream together.

Contact us

Remember that your Board represents and is responsible to you, the congregation.   If you have questions or concerns you can contact us via a confidential email at  bofd@mcctoronto.com

Lori Boyce,
Chair, Governance Committee

Co-Vice Moderator of the Board

March 2019 Update

As part of our commitment to more regular, transparent and timely communication with the Congregation we want to highlight some of our recent activities. We meet bi-monthly and will provide you with the key points arising from our meetings.

Board meeting March 13, 2019 and Congregational Town Hall March 17, 2019

Congregational Care initiative

Our top staff initiative currently is developing and implementing a radically new model for congregational care that is integrated, transparent, accountable, and meets the increasing needs of our congregation.   We are in the midst of a search for a part-time Coordinator of Congregational Care to lead and mentor a team of lay ministers, clergy, and friendly visitors– if you know someone that may be qualified for this position, direct them to the following job posting:  https://www.mcctoronto.com/news/congregational-care-program/ . 

Hiring process for Music Director

In anticipation of Diane’s fall retirement, we have begun a thorough process to find an outstanding candidate to lead us into a new chapter of marvellous music ministry.  The position has been posted https://www.mcctoronto.com/jobs/job-music-director/ and a hiring committee has been developed which includes Diane, Jeff, Shelly, Mark Guiller and members of the choir.  We will leverage our recent experience in conducting a search and hiring a Senior Pastor.  We are deeply grateful to Diane for her commitment to MCC Toronto and continuing to lead our outstanding Music ministry as we transitioned from Brent to Jeff – this stability in our Sunday worship has been a key to our success in the past year.   

Annual Congregation Business Meeting

Pencil June 16 for our ACBM when Jeff will provide his Senior Pastor address and report regarding church goals and budget and the congregation will receive our annual audited financial statements, vote on any recommended by-law changes and elect a new Board member.  Bev Wybrow, our former Board Vice-moderator has served in the past two years, offering us her wisdom and guidance as we have bridged from Brent to Jeff.  Her term is up and we will be electing a new member.  If you are interested in putting your name forward as a possible candidate, please contact us at the email below.  At this point there is only one opening available.  A copy of the Roles and Responsibilities on the Board of Directors can be found in our website in addition to a document providing background regarding the role of the Board as a policy Board.

Remember that your Board represents you, the congregation.   If you have questions or concerns you can contact us via a confidential email at  bofd@mcctoronto.comWe are also looking forward to updating our site in the next few months to include additional background documents.   You can check us out at https://board.mcctoronto.com/directors

Lori Boyce,
Chair, Governance Committee

Co-Vice Moderator of the Board

Board meeting January 16, 2019 MCC Denomination and MCC London.

As part of our commitment to more regular, transparent and timely communication with the Congregation we want to highlight some of our recent activities. We meet bi-monthly and will provide you with the key points arising from our meetings.

The MCC London, Ontario congregation fell dramatically short in their annual pledge campaign for 2019 and Reverend Bruce Lee tendered his resignation. Discussions are on-going in terms of future.The 50th Anniversary of MCC will be celebrated at the General Conference in Orlando from July 1-5. Registration is now open at https://celebrate.mccchurch.org/. Please email office@mcctoronto.com if you plan to attend the Conference this year. Let us know if you are interested in being considered as a possible official MCC Toronto “delegate”. Delegates officially represent MCC Toronto in the Business Meetings and attend the various workshops. Delegate selection is typically made about a month before the Conference begins. Jeff is working with other pastors of large congregations to discuss leadership issues in advance of the conference.

Survey results 

96 people completed our fall survey. The results are important to review, although we must be aware that they heavily reflect the views of the individuals who completed the survey: primarily older, long- term, active members of our church who typically attend the 11 am service. Over 80% of the participants were age 50 and older and the largest age demographic was the age 60-69 group.  · 90% were split evenly between those who identify as male or female.  · 65% have attended MCC Toronto for over 7 years· 69% are active as a volunteer at the church· 70% primarily attend the 11 am service· 76% attend 3 or more services a month We therefore need to recognize that younger, new visitors, and more periodic attendees of our church are not fully represented, nor are the folks who typically attend the 9am or 7pm services.  There was a clear endorsement that the top four qualities that people value the most about MCC Toronto are:· Commitment to social justice· Music· Commitment to inclusion/diversity· Message of God’s unconditional love  

Early review of year-end financials 

2018 was a year of monumental change and challenge for us at MCC Toronto with a Senior Pastor transition and a projected $54,000 budget deficit. The staff team worked hard to reduce expenses and have made difficult staffing decisions as we move into the future together. And, once again, you have chosen to be generous in your time through volunteering, participating, and in your giving. Donations in support of our Christmas Eve Service, Christmas Eve Offerings, and the year-end Christmas Appeal all significantly surpassed our expectations. The remarkably generous support of our regular and new sustained givers in 2018 resulted in a slight uptick in automated contributions over 2017.  A huge THANK YOU to each of you for putting your faith, trust, and commitment into our church and its life-saving programs, and for the many ways that each of you supports our vital work.  We are also extremely grateful to the late Ken Rose, a long-time congregant and champion for MCC Toronto, for the Planned Giving provisions made in his Estate. Ken’s legacy gift received in 2018 has truly been a blessing.  As a result of these collective contributions, I am very pleased to announce that we ended 2018 in a good position, ahead of where we expected to be. While this is an occasion for great celebration, we must also remain diligent in addressing a long-standing structural deficit where expenses are still exceeding congregational giving excluding estate gifts. But, if we work together, we will make 2019 an even better year as we cast a vision into the future. 

Congregational Care initiative 

Our top staff initiative currently is preparing for the planned April launch of a new model for congregational care.  We are looking for a part-time Coordinator of Congregational Care – if you know someone who may be qualified for this position, direct them to the following job posting: https://www.mcctoronto.com/news/congregational-care-program/ Remember you can email us at bofd@mcctoronto.com and check us out at https://board.mcctoronto.com/directors

Lori Boyce,
Chair, Governance Committee
Co-Vice Moderator of the Board

November 2018 Update

News from the MCC Toronto Board of Directors

As part of our commitment to more regular, transparent and timely communication with the Congregation we want to highlight some of our recent activities. We meet bi-monthly and will provide you with the key points arising from our meetings. This month we held a Town Hall meeting, below are the notes from that meeting.

Town Hall meeting November 4, 2018

COMPLETE OUR NEW CONGREGATIONAL SURVEY!  We expect it may take about 20 minutes to complete.  Your input is critical as we seek your thoughts about what you value and prioritize!

Background

After almost nine months as our Senior Pastor, Jeff shared with us his desire to partner with us to discern what we want to continue to do, what we need to stop doing – and what we need to start doing as we continue our journey to be the church God calls us to be.  We have had financial challenges for the past several years and we need to reconsider our budgeting process: instead of fitting our programs into a budget, we need to consider our budget from both the perspective of what programs we value, and our consistent pattern of income projections not being achieved.

 

Finance Update

 

Major Building Structural Repairs

Several years ago, we made major repairs to our roof.  Regrettably major storms in the spring exploited other known issues: the vulnerability of our foundation, and specifically flooding near our electrical panel.  We commissioned a report from a structural engineer to guide our decision making in prioritizing critical repairs.   Our Finance Committee reviewed the report and proposed potential funding methods to the Board.  We are in the process of requesting tenders.  The Board believes that we may be able to leverage long term investments to finance most of the anticipated $500,000 cost.

 

Budgeting challenges

 

Congregational Giving

Approximately 60% of our revenue is from regular giving. For the past several years we have experienced a downward trend in offerings- both plate and from our “automated” givers (those who donate via pre-authorized chequing/credit card/etc.).  The decrease has been in a variety of forms: some sustainers have reduced their offering, some have cancelled and, in some cases, credit cards have been declined (remember that when you get a new credit card, the information at the church needs to be updated if you have pre-authorized withdrawals from your credit card).

 

Major Events

In addition, approximately 20% of our revenue is projected to be generated by three annual labour intensive, expensive major events: Pride, Christmas Eve at Roy Thomson Hall, and our “mid year fundraiser”.   These events require a major commitment of staff time, volunteers, and significant sponsorships.

Pride’s Church on Church

As many of you will recall, Pride’s Church on Church this year was rained out and, through the outstanding work of staff and volunteers, re-located to the church within a couple of hours of having been cancelled. The relocation was a tremendous testament to our resilience and creativity, but it did still leave us 7%  short from the budgeted income. Staff is exploring possible Pride alternatives for 2019 to mitigate our reliance on reasonable weather after three years of weather challenges.

 

Mid-Year Event

We postponed the original Bridges to Hope and Freedom event which had been scheduled for the spring at the new Globe and Mail building due to a lack of sponsorship.  Major events in external venues can often attract new people and individuals who support our social justice efforts. They enable outreach beyond our congregation and promote our work by highlighting our unique non- church specific commitments like  the Triangle program, our Refugee ministry, etc. The venues we have chosen in the past (ie:  Arcadian Court, Daniel’s Spectrum, Carlu) have enabled us to encourage corporate sponsorship and premium ticket prices. The challenges are that these events require intense major staff/volunteer efforts and have significant up-front costs since in addition to rent, typically the facility requires you also use their own premium catering, AV resources, etc.

We ultimately moved this event back to the church in order to contain expenses. In return, it was more challenging to recruit major corporate sponsorship and we knew the revenue goal would not be achieved.  Instead of the targeted $50,000 goal we netted $17,000.

 

Christmas Eve at Roy Thomson Hall

Our goal this year is to net $33,000  from this outreach worship service.  This venue has anticipated expenses of $55,000  and so we need to generate $88,000  in order to reach our goals.

 

Year End Appeal

For several years the staff and Board have shared a common goal to reduce our reliance on a year end appeal to meet our basic operating expenses.   However, at this point we have not been able to execute on our goals to find additional sources of income or expense reduction, and so we still have a goal in 2018 to generate $50,000  from our year-end appeal.

 

Planned Giving-Wills and Estates

MCC Toronto is blessed to have had generous individuals name us as a beneficiary in their estates. In fact, these unexpected sources of income have often helped us to avoid finishing the year in a deficit situation. This year we acknowledge Ken Rose, a true MCC champion and evening regular who died tragically this spring, for his generous bequest of  $144,000 to us.  In addition, we’ve received approximately $8,000 in memorial donations.

 

Expense Management

MCC Toronto is not your typical church or non-profit: we are a unique institution that has historically over-achieved. We do not simply offer Sunday services: we seek to transform lives and the world through our commitment to individual and collective needs. We were instrumental in providing support during the AIDS crisis. We have been at the forefront of the battle for same sex and trans rights. Our commitment to social justice is manifested in tangible commitments: we separately fundraise $40,000 – $50,000 a year from primarily corporate donors to support the cost of hosting the Triangle program.

Our church covers the overhead costs of the Refugee program, but you may not know that we have a Strategy and Fundraising Advisory Team that  separately fundraises for direct program costs.   In addition, volunteers fundraise for the financial support that goes to refugees we privately sponsor or co-sponsor with the government.

It is with heavy hearts that, as we reviewed our 2018 budget in preparation for planning for 2019, we made the difficult decision to eliminate the roles of Team Leader of Communications and Team Leader of Giving Programs.  We express our sincere appreciation to Kendrew Pape and Kevin Coutu respectively for their dedication and contributions to MCC Toronto and hold them in our hearts and prayers as we wish them well in the next chapters of their journeys.   A new position, Director of Development and Communications  has been created that will combine key responsibilities for communication management and fundraising.  This position is posted on the Association of Fundraising Professionals website (AFP) with an application deadline of November 22, 2018.  If you know of anyone who may be interested, please encourage them to send their resume to office@mcctoronto.com.

 

 

 

 

August 2018 Update

Building repairs.

Major storms this year caused flooding near our electrical panel. While we have had water issues for years, we recently commissioned a report from a structural engineer to guide our decision making in prioritizing critical repairs. Our Finance Committee has been working overtime reviewing potential funding methods to address the major building repair that have been identified. We will soon be requesting tenders. We believe that we may be able to leverage long term investments to finance the required work.

Toronto Foundation investments.

A representative of the Toronto Foundation presented at the Finance meeting and provided an overview of their history, philosophy, and track record (our investments are managed by the Toronto Foundation).

2018 Budget.

While attendance is up, there has been a downward trend in offerings – both in the plate and from our sustainers (those who donate automatically via pre-authorized payments).  The decrease has been apparent in a variety of forms: some sustainers have reducing their regular offering, some have cancelled, and some credit cards have been declined (when you get a new credit card, the information at the church needs to be updated if you have pre-authorized payments on your card). At this point we are continuing to focus on containing our expenses as we tackle what appears to be a growing budget deficit.

Even though Pride required last minute changes, we exceeded our goal due to decreased expenses for chair rentals and staging expenses. Staff is exploring possible Pride alternatives for 2019 to mitigate our reliance on reasonable weather.

Denomination update.

MCC Toronto is part of the Metropolitan Community Churches denomination.  As a member, we pay a “tithe” to the denomination to support the global church. The reality is that many smaller MCCs have been unable to pay their tithes, leading to significant financial pressures and re-structuring. The denomination has offered a proposal to alter the tithing arrangement. This arrangement will be subject to a vote in the Fall. We discussed the options provided and decided to maintain our status quo – 10% to the denomination and 1.5% to specifically strengthen the churches in Canada. Our tithing is based on regular congregational offerings and automatic congregational giving only (not bequests, external events, rental revenue, etc.). This decision was made years ago upon review and discussion regarding the unique roles that MCC Toronto has played – and is playing – based on our stature, circumstances, and unique programs:

a) our ground-breaking work on the marriage front which laid the foundation for other countries and states to springboard their own battles for recognition;
b) our Refugee Ministry;
c) the Triangle Program: Canada’s only high school for LGBTQ youth and one of only two in North America;
d) International Human Rights advocacy.

Major Fundraising/Capital Campaign.

Significant efforts are happening behind the scenes as we lay the groundwork for the public stage of this campaign, currently scheduled for the spring of 2019.  Anne Brayley and Michael McCain are the co-chairs and several respected, high profile individuals have offered their support as members of the Capital Fund “cabinet”.

June 2018 update

Reverend Jeff Rock chairs first MCC Toronto ACBM on June 10, 2018

We had an historic annual congregational business meeting – our first led by Reverend Jeff Rock.  Approximately 50 members attended for our annual report to the membership regarding the state of our church in terms of finances, priorities and achievements.

Board of Directors: welcome Obim and Alex!

The congregation supported the Board sponsored by-law amendment to increase the number of Board members from six to “six to nine”, with the specific number for the year to be confirmed at each future ACBM.  The goal of this change was to two-fold: to continue our efforts to reflect the diversity of our congregation and to provide additional leadership support to the Board and the sub-committees: Finance, Fund Development, and Governance.   This year we agreed to increase the number of Board members to eight with the election of two new individuals, in addition to the re-election of four existing Board members.  We are thrilled to welcome Obim Okongwu and Alex De Melo and look forward to their new perspectives and expertise.

We thank Joe Jamieson and Bentley Spring for their continued commitment and we also thank Andrew Fleming, Bev Wybrow, and Cheryl Smith for generously offering to renew their terms with us. Their broad expertise and experience in financial management, fund-raising, governance, and commitment to MCC Toronto provides invaluable leadership and direction to our church.  I also agreed to renew my term on the Board and am thrilled to welcome in a new era promoting mentorship and renewal.

https://board.mcctoronto.com/directors/

Change in protocol:

The Governance committee acted as the nominating committee.  We conducted due diligence and discussed the role with five individuals.  We were pleased Obim and Alex agreed to be nominated.  In a break with our tradition of specifically listing all 6 nominees on a ballot for individual selection, we adopted a more common and efficient model: we voted on all six with one vote, for or against the “slate” of Nominating Committee candidates.

Senior Pastor Report 

Jeff provided a brief update re our primary 2018 MCC Toronto objectives:

  • Senior Pastor Transition
  • Plan to engage 2nd and 3rd time attendees/identified givers
  • Social events to foster friendships, fun and fund-raising
  • Congregational care initiatives
  • Capital Campaign: building the foundation

He also provided an overview in terms of staffing responsibilities.

2017 Audited Financial Statements discussed and received

Shelly Morris, our Executive Director presented the audited financial statements and a discussion overview provided by Cheryl Smith, CPA, CA and Chair of the Finance Committee.

A copy of these documents is available:   board.mcctoronto.com/news-from-the-mcc-toronto-board-of-directors/

2017 was a landmark year for us.  We emerged stronger than ever as Brent’s legal battles ended and we focused on the transition from Brent to Jeff.  We have continued to be a bridge within our community and beyond at a time of increased divisions and fractures.  Now more than ever we are called to be vigilant, to not grow complacent, and to be a vibrant, inclusive and progressive voice.

We also agreed to appoint Hillborn LLP as auditors for 2018.

2018 Financial update

Our greatest revenue challenge has been a decrease in giving from our automated givers: both in terms of individuals decreasing or cancelling their pledges.  Since this represents 34% of our planned revenue, a reduction in this area has significant implications for us.  As more individuals approach retirement and reduced fixed incomes, it is essential that we find innovative ways to invite more individuals to adopt automated giving as their primary method of supporting us. We need to better inform individuals of the importance of regular, sustained giving that supports our work.   The Board, staff, and Fund development team all understand the importance of individuals progressing through a pathway that typically entails a journey from occasional attendance, to more regular attendance, to volunteering, and along the way, embracing MCC Toronto as their church home and accepting ownership and responsibility for supporting with their time, talents, skills, and regular financial support.

We thank all those who could attend the meeting and provided their questions, provided their feedback, and gave us their support.

We welcome your feedback and engagement. Together, God has called us to do great things.

Lori Boyce,
Chair, Governance Committee, Co-Vice Moderator of the Board

2017 Financial Statement for ACBM

Fiscal 2017 was a busy year for Metropolitan Community Church of Toronto (“MCC Toronto”): Brent’s final year, Jeff’s arrival, ongoing programming in worship and community involvement. All these activities are clearly reflected in the financial results for the year.

The audit of the financial statements was completed and approved by the Board on May 30th, 2018. In the notes below I will highlight some important considerations in our results.

You will notice a significant difference between the results reported in the audited financial statements and the budget to actual results reported at the end of the year. The audited financial statements are prepared on an accrual basis, whereas the budget monitoring done during the year is closer to a cash reporting basis. For our purposes, this means that the audited financial statements report all liabilities and expenses that MCC Toronto is committed to paying, regardless of when the payment comes due. For budget to actual reporting, payments are reported as the money is paid – to match the cash based budget.

The Statement of Financial Position shows the financial status of MCC Toronto as at December 31, 2017. As you can see, we hold net assets (assets available less liabilities committed) of $3.1 million. Of this total, $1.1 million is held in the Mission and Restricted funds, so only available for use to fund specific expenses for which the money was donated. A further $2.2 million represents the value of capital assets (e.g. the building). Therefore, assets available for use to fund ongoing operations is limited, with a net deficiency in the operating fund of $161,000 (see Note 6 to the financial statements).
The Statement of Operations reports the revenues and expenses incurred for the period January 1, 2017 to December 31, 2017. MCC Toronto had total revenue of $1.88 million, with expenses of $1.87 million, for a net surplus of $7,500. This near breakeven result on revenue of nearly $2 million highlights the need for continued fund raising and donations to support the operations of the church.

The net surplus of $7,500 is a combination of surpluses in both the Mission and Restricted Funds and a deficit in the Operating Fund. In general, the surplus in the Restricted Fund relates to collection of money from the Elevation Campaign, the capital fundraising campaign to be widely launched in the near future. This surplus is offset by a significant deficit in the Operating Fund – of which $237,000 relates to retirement benefit payments to be made in the future. A further $175,000 of this deficit was funded by amounts from the Mission and Restricted funds (see Statement of Changes in Net Assets). Normalizing for these two items results in a deficit of approximately $46,000, including $94,000 of amortization of capital assets.

MCC Toronto is a very active church, with activities related to worship and congregants as well as services to the community. Staff, the Finance Committee and the Board of Directors, monitor the financial operations of the church on a regular basis. While the deficit reported in 2017 is significant, the causes of it are identifiable, manageable and relates to specific decisions made in the year. These results highlight our need for continued involvement and contributions to fund ongoing operations.

Final Signed Audited Statements

MCC Toronto 2018 Budget

Minutes from the 2017 Annual Congregational Business Meeting

Minutes of the 2017 Annual Congregational Business Meeting

June 18, 2017

Chair: Rev. Dr. Brent Hawkes, Moderator

Minutes: Annabelle Menezes, Executive Assistant to Rev. Dr. Brent Hawkes

 

Item/Description
1. Call to Order – The Annual Congregational Business Meeting was called to order at 12NOON, at the conclusion of the 10:50AM worship service. Voting members were identified and a quorum was established. The ACBM was recessed until 12:45PM on the same day. The meeting reconvened at 12:45PM
2. Opening Prayer – Rev. Dr. Brent Hawkes
3. Approval of 2016 ACBM Minutes

Moved by: Marilyn                                                  Seconded by: Bev                 Motion: Carried

4. Explanation & Approval of Agenda – Rev. Dr. Brent Hawkes (see agenda handout)

The Moderator introduced and discussed the agenda.

Motion to approve Agenda:

Moved by:  Deborah                                                Seconded by:  Sam                Motion: Carried

5. Senior Pastor’s Address & Report & 2017-18 Goals & Budget (see handout)

The Senior Pastor’s Report was delivered verbally and in written form by Rev. Dr. Brent Hawkes, and questions were entertained.

Key items were discussed:

·         2016 was a challenging year

·         Brent thanked members of the Board and Staff for the extra work put in over the last year, especially Anne Brayley (Chair of the Board), Shelly Morris, Diane Leah and Annie Menezes (Staff). Brent also thanked Anne Brayley for her time on the Board. Brent also thanked Shelly and her team of Staff and the Finance Committee for management of the budget.

 

The 2017-18 Goals & Budget and first quarter 2017 financials were summarized by Shelly Morris, and questions were entertained.

 

Motion to approve the Senior Pastor’s Report and the 2017-18 Goals and Budget:

Moved by: Denise                         Seconded by: Karen                      

Motion: Carried

 

6. Senior Pastor Search Update – Anne Brayley

  • Anne Brayley gave an update on the Senior Pastor search process.
  • There will be a special congregational meeting on July 9th for the Senior Pastor vote. Brent explained the voting process and the communication around confirming Voting Member status. The list of eligible voters will be closed effective June 18th.
  • There will be a Q & A for the Senior Pastor Elect candidate – please send your questions to

 

7. Election of members to Board of Directors (see handout)

  • Anne Brayley gave an overview of the MCCT Board of Directors, subcommittees and who is up for election. The Board of Directors consists of 6 elected board members and Brent.
  • Nominating Committee recommendations for filling board positions: Joe Jamieson, Bentley Springer, Bev Wybrow
  • Distribution & Counting of Ballots – Shelly Morris, Andrew Holmes, Diane Leah
  • All candidates were elected unanimously:

Joe Jamieson – Appointed to a 3-year term

Bentley Springer – Appointed to a 3-year term

Bev Wybrow – Appointed to a 1-year term

 

Motion to destroy ballots:

Moved by: Susan                                      Seconded by: Bev                             Motion: Carried

8. Motion to Receive the 2016 Audited Financial Statements (see handout) – Cheryl Smith

The financial statements were explained by Cheryl Smith who also responded to questions.

  • Recommendations made by auditors.
  • Brent explained the process of audited financial statements, including the cost and management recommendations. Most other churches do not have audited financial statements.
  • We had another clean audit this year.

 

Motion to receive Audited Financial Statements for 2016:

Moved by: Jim                                     Seconded by: Maria                             Motion: Carried

9. Motion to Appoint Hillborn LLP as Auditor for 2017 – Cheryl Smith

Moved by: Cheryl                                      Seconded by: Susan                             Motion: Carried

10. Acknowledgements – Rev. Dr. Brent Hawkes

Brent acknowledged the Staff, Board and volunteers for their work in preparation of the ACBM.

Lori acknowledged that this was the last ACBM for Brent and thanked him for his 40 years of service to the church.

11. Call for Adjournment – Rev. Dr. Brent Hawkes

Closing Prayer

Motion to Adjourn:

Moved by: Roy                                     Seconded by: John                               Motion: Carried

20018 ACBM Agenda

2018 Annual Congregational Business Meeting

AGENDA

June 10, 2018, 12:45-2:00 pm

Sanctuary

12:30 pm Call for Quorum
12:45 pm Call to Order and Opening Prayer
12:50 pm Approval of 2017 ACBM Minutes
12:53 pm Explanation and Approval of Agenda
12:55pm Discussion and vote re: by-law change
1:05 pm Senior Pastor’s Address & Report & 2018-19 Goals and Budget
1:25 pm Election of Members to the Board of Directors
1:35 pm Motion to receive Audited Financial Statements for 2016
1:50 pm Motion to appoint Hilborn LLP as the Auditor for 2017
1:55 pm Announcement of election of Board of Directors and Acknowledgements
2:00 pm Call for Adjournment and Closing Prayer