Minutes from the 2017 Annual Congregational Business Meeting

Minutes of the 2017 Annual Congregational Business Meeting

June 18, 2017

Chair: Rev. Dr. Brent Hawkes, Moderator

Minutes: Annabelle Menezes, Executive Assistant to Rev. Dr. Brent Hawkes


1. Call to Order – The Annual Congregational Business Meeting was called to order at 12NOON, at the conclusion of the 10:50AM worship service. Voting members were identified and a quorum was established. The ACBM was recessed until 12:45PM on the same day. The meeting reconvened at 12:45PM
2. Opening Prayer – Rev. Dr. Brent Hawkes
3. Approval of 2016 ACBM Minutes

Moved by: Marilyn                                                  Seconded by: Bev                 Motion: Carried

4. Explanation & Approval of Agenda – Rev. Dr. Brent Hawkes (see agenda handout)

The Moderator introduced and discussed the agenda.

Motion to approve Agenda:

Moved by:  Deborah                                                Seconded by:  Sam                Motion: Carried

5. Senior Pastor’s Address & Report & 2017-18 Goals & Budget (see handout)

The Senior Pastor’s Report was delivered verbally and in written form by Rev. Dr. Brent Hawkes, and questions were entertained.

Key items were discussed:

·         2016 was a challenging year

·         Brent thanked members of the Board and Staff for the extra work put in over the last year, especially Anne Brayley (Chair of the Board), Shelly Morris, Diane Leah and Annie Menezes (Staff). Brent also thanked Anne Brayley for her time on the Board. Brent also thanked Shelly and her team of Staff and the Finance Committee for management of the budget.


The 2017-18 Goals & Budget and first quarter 2017 financials were summarized by Shelly Morris, and questions were entertained.


Motion to approve the Senior Pastor’s Report and the 2017-18 Goals and Budget:

Moved by: Denise                         Seconded by: Karen                      

Motion: Carried


6. Senior Pastor Search Update – Anne Brayley

  • Anne Brayley gave an update on the Senior Pastor search process.
  • There will be a special congregational meeting on July 9th for the Senior Pastor vote. Brent explained the voting process and the communication around confirming Voting Member status. The list of eligible voters will be closed effective June 18th.
  • There will be a Q & A for the Senior Pastor Elect candidate – please send your questions to


7. Election of members to Board of Directors (see handout)

  • Anne Brayley gave an overview of the MCCT Board of Directors, subcommittees and who is up for election. The Board of Directors consists of 6 elected board members and Brent.
  • Nominating Committee recommendations for filling board positions: Joe Jamieson, Bentley Springer, Bev Wybrow
  • Distribution & Counting of Ballots – Shelly Morris, Andrew Holmes, Diane Leah
  • All candidates were elected unanimously:

Joe Jamieson – Appointed to a 3-year term

Bentley Springer – Appointed to a 3-year term

Bev Wybrow – Appointed to a 1-year term


Motion to destroy ballots:

Moved by: Susan                                      Seconded by: Bev                             Motion: Carried

8. Motion to Receive the 2016 Audited Financial Statements (see handout) – Cheryl Smith

The financial statements were explained by Cheryl Smith who also responded to questions.

  • Recommendations made by auditors.
  • Brent explained the process of audited financial statements, including the cost and management recommendations. Most other churches do not have audited financial statements.
  • We had another clean audit this year.


Motion to receive Audited Financial Statements for 2016:

Moved by: Jim                                     Seconded by: Maria                             Motion: Carried

9. Motion to Appoint Hillborn LLP as Auditor for 2017 – Cheryl Smith

Moved by: Cheryl                                      Seconded by: Susan                             Motion: Carried

10. Acknowledgements – Rev. Dr. Brent Hawkes

Brent acknowledged the Staff, Board and volunteers for their work in preparation of the ACBM.

Lori acknowledged that this was the last ACBM for Brent and thanked him for his 40 years of service to the church.

11. Call for Adjournment – Rev. Dr. Brent Hawkes

Closing Prayer

Motion to Adjourn:

Moved by: Roy                                     Seconded by: John                               Motion: Carried