Minutes of the 2017 Annual Congregational Business Meeting
June 18, 2017
Chair: Rev. Dr. Brent Hawkes, Moderator
Minutes: Annabelle Menezes, Executive Assistant to Rev. Dr. Brent Hawkes
|1.||Call to Order – The Annual Congregational Business Meeting was called to order at 12NOON, at the conclusion of the 10:50AM worship service. Voting members were identified and a quorum was established. The ACBM was recessed until 12:45PM on the same day. The meeting reconvened at 12:45PM|
|2.||Opening Prayer – Rev. Dr. Brent Hawkes|
|3.||Approval of 2016 ACBM Minutes
Moved by: Marilyn Seconded by: Bev Motion: Carried
|4.||Explanation & Approval of Agenda – Rev. Dr. Brent Hawkes (see agenda handout)
The Moderator introduced and discussed the agenda.
Motion to approve Agenda:
Moved by: Deborah Seconded by: Sam Motion: Carried
|5.||Senior Pastor’s Address & Report & 2017-18 Goals & Budget (see handout)
The Senior Pastor’s Report was delivered verbally and in written form by Rev. Dr. Brent Hawkes, and questions were entertained.
Key items were discussed:
· 2016 was a challenging year
· Brent thanked members of the Board and Staff for the extra work put in over the last year, especially Anne Brayley (Chair of the Board), Shelly Morris, Diane Leah and Annie Menezes (Staff). Brent also thanked Anne Brayley for her time on the Board. Brent also thanked Shelly and her team of Staff and the Finance Committee for management of the budget.
The 2017-18 Goals & Budget and first quarter 2017 financials were summarized by Shelly Morris, and questions were entertained.
Motion to approve the Senior Pastor’s Report and the 2017-18 Goals and Budget:
Moved by: Denise Seconded by: Karen
|6.||Senior Pastor Search Update – Anne Brayley
|7.||Election of members to Board of Directors (see handout)
Joe Jamieson – Appointed to a 3-year term
Bentley Springer – Appointed to a 3-year term
Bev Wybrow – Appointed to a 1-year term
Motion to destroy ballots:
Moved by: Susan Seconded by: Bev Motion: Carried
|8.||Motion to Receive the 2016 Audited Financial Statements (see handout) – Cheryl Smith
The financial statements were explained by Cheryl Smith who also responded to questions.
Motion to receive Audited Financial Statements for 2016:
Moved by: Jim Seconded by: Maria Motion: Carried
|9.||Motion to Appoint Hillborn LLP as Auditor for 2017 – Cheryl Smith
Moved by: Cheryl Seconded by: Susan Motion: Carried
|10.||Acknowledgements – Rev. Dr. Brent Hawkes
Brent acknowledged the Staff, Board and volunteers for their work in preparation of the ACBM.
Lori acknowledged that this was the last ACBM for Brent and thanked him for his 40 years of service to the church.
|11.||Call for Adjournment – Rev. Dr. Brent Hawkes
Motion to Adjourn:
Moved by: Roy Seconded by: John Motion: Carried