November 2017 Update

As part of our commitment to more regular, transparent and timely communication with the Congregation we want to highlight some of our recent activities. We meet bi-monthly and will provide you with the key points arising from our meetings. You can find a variety of documents and communications on our Board website: board.mcctoronto.com.

Board and sub-committee self-evaluation

We can become so busy in our responsibilities and accountabilities that we neglect to take time to be mindful about our process. We therefore prioritized time to thoughtfully consider what is working well and what changes we would like to make in our committee work.

A regular schedule for our various meetings is key given our busy schedules and commitments. Flexibility in how we meet was also valued: while in person is very successful for some, the ability to have conference calls can also work. The level of personal engagement and mature level of meetings and interactions is a strength. Not surprisingly we tend to set ambitious goals for our committees and there was a concern that we perhaps need to be a bit more realistic in assessing what we can accomplish.

Decision-making model

We adopted a decision making white paper that highlighted the importance of identifying key stake holders, noting their role in the decision and providing an environment for open, informed,  transparent decision making that is informed by our Bedrock Beliefs, Core Values and Mission and Vision Statement. We are committed to reflecting MCC Toronto cultural values of trust and appreciation. Our starting position will provide the benefit of the doubt and assume ‘good intent’ in deliberations with each other. We will seek to handle conflicts and grievances in a healthy, professional and mature fashion. For reasonable expectations to be set, it must be clear who is ultimately responsible for the decision. We must also acknowledge there is a balance between engagement of stakeholders and the need for timely decisions that are not bogged down by unnecessary bureaucratic process.

Senior Pastor transition process

The Board and staff are continuing with our integration plans for Reverend Jeff Rock and the gradual transfer of responsibility and accountabilities from Brent when Brent retires.  We are thrilled with the energy, wisdom, and insights that Jeff has demonstrated in his early days with us.  First impressions matter, and we have experienced great first impressions.  Brent and Jeff are working closely together so Brent can provide institutional knowledge and history and help build bridges.  Jeff is also meeting with individuals and groups on his own as he discovers the “lay of the land”.

As part of our Senior Pastor Transition plan, Brent and Jeff will have several months to work together so that Brent can coach and mentor and transfer corporate memory.  Brent will also  facilitate some meetings and introductions to individuals and groups outside of our church.

A reminder that if you want to provide feedback, we welcome your input that can be directed to Andrew and Lori – in person, or via email at   bofd@mcctoronto.com.  In addition, the other Board Members are also available for your feedback.

If feedback is provided to other members of the staff (including Brent) we will ask them to re-direct the input to Andrew and Lori so we have one central source for reviewing the feedback.  As always, feedback is most helpful when it is honest, objective, specific and given with an intent to be helpful.

DATES TO PUT IN YOUR CALENDAR

November 12, 2017: Town Hall

If you have questions, comments, or concerns, please feel free to contact any of us. You can also contact us via email at BofD@MCCToronto.com.

We welcome your feedback and engagement. Together, God has called us to do great things.

Lori Boyce,

Chair, Governance Committee

Co-Vice Moderator of the Board

Financial update

First, the good news!

A huge thank you to all those who attended and supported our annual outreach fundraiser (this year’s theme was celebrating Brent’s career) at The Carlu on October 19th.  As we settle up with final invoices, we’re expecting to achieve the event’s budget objective of $50,000.  Well done!

We have an ancient computer infrastructure that is very costly to maintain.  We haven’t had the funds in our operating budget to do any upgrades.  Thanks to the generous gift of a major donor, we’re finally replacing our unreliable email system (conversion is complete) and new hardware is on the way.  These investments will significantly reduce our regular IT maintenance costs that are funded from the operating budget.

Our Pledge Campaign will provide approximately $5,000 in new/increased donations in 2017

Our challenges:

We still have our Christmas Appeal and Christmas Eve ahead of us – with projected revenue goals of $100,000.

We have experienced a decline in our automated giving (regular donations that are made from congregant’s credit or debit cards).

Bottom-line year end projection:

If we achieve our targets for the Christmas Appeal and Christmas Eve, and we avoid any unanticipated major expenses ( often building related!),  we are cautiously optimistic we will hit our target of a “balanced” budget.   We thank you in advance for your continued support!